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Winslow Gerolamy International
PRIVACY POLICY WINSLOW GEROLAMY MOTORS LIMITED is committed to protecting our customer’s privacy and safeguarding the person information we collect. WINSLOW GEROLAMY MOTORS
LIMITED will obtain from all customers explicit or implied consent
before collecting any personal information to be used as follows: 1) For customers the personal information collected may be used by WINSLOW GEROLAMY MOTORS LIMITED, to provide products and services as may be requested by the customer, and to provide more information regarding the products and services of WINSLOW GEROLAMY MOTORS LIMITED. We may from time to time disclose the customers personal information to third parties to the following: a. International Truck & Engine Company the manufacturer of our vehicles and its related companies. b. To providers of products or services relating to the customers vehicle c. To credit reporting agencies, financial institutions or financing companies d. The customers insurance company e. Companies, which provide or insure warranties relating to the customer’s vehicle. f.
We may also disclose the customer’s personal information where
we are required or permitted by law to do so. 2)
It is the responsibility of the customer to notify WINSLOW
GEROLAMY MOTORS LIMITED in writing of any change(s) in his/her personal
information 3)
All personal information that WINSLOW GEROLAMY MOTORS LIMITED has
is stored securely and is accessible only by our staff as necessary to
serve the customer. Personal
information is retained by WINSLOW GEROLAMY MOTORS LIMITED for as long
as it is required during ongoing transactions, employment or as tax or
other laws require us to do so. 4)
Other people seeking personal information about our customers
that are not related to our ongoing association with our customer will
not be provided with any personal information unless our customer has
provided us with written approval to do so.
It is our understanding that approval can be verbal at this point
in time but our preference is to have signed approval.
If in fact a verbal is given a form will be made up by our staff
to indicate time and date of verbal approval. 5)
If you have any questions about the Privacy Policy established by
WINSLOW GEROLAMY MOTORS LIMITED and you are a customer and have
questions about your personal information, you may contact our Privacy
Officer, Cathy DeCarlo at (705) 742-3411 or e-mail her at
cathy.decarlo@cogeco.ca. PROCEDURES ACCOUNTABILITYWINSLOW GEROLAMY MOTORS LIMITED has developed and implemented PRIVACY STATEMENTS for its customers. In addition we have developed a plan for implementing the privacy policies and practices. IDENTIFYING PURPOSEWINSLOW GEROLAMY MOTORS LIMITED has developed written privacy statements and privacy policy and procedures as they apply to our business for collecting personal information in order to meet our purposes and operate our business. Our privacy statements and policy and procedures are available to our customers and employees. We will seek consent for any new purpose or personal information not identified at the time of collection and wherever possible will use non-identifiable information to conduct our business. CONSENTPrivacy Legislation requires that when collecting personal information from our customers, their knowledge and consent is required. Customers are allowed to limit their consent by completing our consent form and making comments re what information is not to be gathered or retained. WINSLOW GEROLAMY MOTORS LIMITED will not nor eve has engage in deceptive or misleading practice in order to gain customer/employee consent for the collection, use and disclosure of personal information. LIMITED COLLECTIONThe collection of personal information shall be limited to that which is necessary for the identified purposes. WINSLOW GEROLAMY MOTORS LIMITED information shall be collected by fair and lawful means. USE/DISCLOSURE/RETENTIONWINSLOW GEROLAMY MOTORS LIMITED shall only use or disclose personal information for the purposes for which it was collected, unless consent has bee obtained or the use of disclosure is required by law. Information retained by us may be purged from the files in accordance with legal requirements for retention of files. In the event the WINSLOW GEROLAMY MOTORS LIMITED were ever to sell all or a portion of our business, it may be necessary to allow a prospective purchaser, under strict terms of confidentiality, to have limited access to some confidential Personal Information while conducting a due diligence investigation of the Company in the ordinary course of business.
ACCURACY It is the responsibility of our customers/employees to supply WINSLOW GEROLAMY MOTORS LIMITED with accurate and up-to-date information. Based on these records, we shall keep Personal information as accurate and up-to-date as is necessary for the purpose for which it was collected.
SAFEGUARD WINSLOW
GEROLAMY MOTORS LIMITED will insure the safe guard of all personal information
by way of locked cabinets and or offices, and destroy all documents in a
safe and secure manner. AVAILABILITY OF INFORMATION WINSLOW GEROLAMY MOTORS LIMITED will provide customers own personal information, personal, company policies, and statements upon request. ACCESSWINSLOW GEROLAMY MOTORS WILL: a) respond to access request in a timely, low cost manner b) that information request and explanations we proved are clear and understandable c)
customers/employees will be allowed to challenge the accuracy and
completeness of their information retained by us, and will be amended
were appropriate.
COMPLAINTS If at any time our customers and or employees feel that WINSLOW GEROLAMY MOTORS LIMITED, has violated its policy please call Cathy DeCarlo at (705) 742-3411. 1. It is clearly the individual’s interest and consent is not available in a timely way. 2. If knowledge and consent would compromise the availability or accuracy of the information and collection is required to investigate a breach of an agreement or contravention of a Federal law. 3. If the information is publicly available as specified in the regulations. WINSLOW GEROLAMY MOTORS LIMITED may use personal information without consent if: 1. the organization has reasonable grounds to believe the information could be useful when investigating a contravention of a federal, provincial or foreign law and the information is used for that investigation. 2. For an emergency that threatens an individual’s life, health or security. 3. If it is publicly available as specified in the regulations. 4. if the use is clearly in the individual’s interest and consent is not available in a timely way. 5. if knowledge and consent would compromise the availability or accuracy of the information and was required to investigate a breach of an agreement or contravention of a federal or provincial law. 1. to a lawyer representing WINSLOW GEROLAMY MOTORS LIMITED 2. to collect a debt the individual owes to the organization. 3. to satisfy subpoenas, warrants or an order made by a court or other body with appropriate jurisdiction. 4. to a government institution that has requested the information, identified its lawful authority and indicates that disclosure is for the purpose of enforcing, carrying out an investigation, or gathering intelligence relating to any federal, provincial, or foreign law, or suspects that the information relates to national security or the conduct of international affairs; or is for the purpose of administering any federal or provincial law. 5. to an investigative body named in the regulation or the Act or governmental institution on WINSLOW GEROLAMY MOTORS LIMITED initiative when WINSLOW GEROLAMY MOTORS LIMITED believes the information concerns a breach of an agreement, or a contravention of a federal, provincial, or foreign law, or suspects the information related to national security or the conduct of international affairs. 6. if an emergency threatening an individual’s life, health or security (were Winslow Gerolamy Motors Limited must inform the individual of the disclosure) 7. 20 years after the individual’s death or 100 years after the record was created 8. if publicly available as specified in the regulations 9. if required by law.
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